Service

Description

Stock Transfer

• New securities issuance, control and compliance
• Validation and ownership transfer of securities
• Maintenance and shareholder record updates
• Stock splits and stock dividends
• Conversions
• Securities safekeeping
• Dividend disbursements:
  • preparing shareholder lists on the record date with relevant information
  • calculating stock dividends
  • ordering and printing certificates
  • mailing certificates
  • replacing lost certificates

Mailing Services

• Shareholder letter mailing
• Annual & special meeting notices
• Annual reports and any other significant shareholder information
• Quarterly financial statement mailings
• Management discussion analysis reports

Annual and Special Meetings

We can assist your firm through the myriad of regulatory requirements that are part of any annual or special meeting. We can help ensure your meeting is organized efficiently, your regulatory requirements are met, and that you maintain good corporate, governance, and investor relations.

Shareholder Communications

We can administer your requirements to communicate with both registered and non-registered shareholders and can provide you with the ability to complete legal & regulatory requirements. Our full range of services in this area include:

• Arranging the printing of proxy material
• Coordinating broker search and distribution of shareholder materials
• Addressing and mailing proxy forms
• Providing scrutineers for shareholders' meetings
• Handling mailing process through each stage
• Receiving, verifying, and tabulating proxies returned physically
• Providing updates on the voting results
• Attending meetings to verify attendance and report on votes cast
• Final meeting reports on attendance and voting

Printing Services

We will be pleased to arrange for the printing of all shareholder communications.